The structure of your board is the foundation for it to make informed decisions. The board meeting typically starts with a call-to-order in which the chairperson welcomes all attendees, introduces the new members and outlines the mission and vision of the company. The next step is often to go through and approve the minutes of the previous meeting, which provides the board with a solid base of knowledge regarding what the company’s position is.
After the board has analyzed past performance, it’s now time to look forward with strategies that can increase awareness of the nonprofit increasing donor and member numbers and generate fundraising opportunities. Ideas can be transformed into concrete steps by each department. During this phase of the board meeting, the top management should discuss their ideas for expansion and solicit input from the rest of the executive team. The board must then agree on a plan of action that can be implemented within the stipulated timeframe.
It is also an opportunity to overcome any obstacles that might make it difficult to implement the plan, including budgetary issues or time constraints. The board must find solutions that can assist the company to overcome these obstacles and move forward.
This part of the board meeting usually includes any special announcements, celebrations, or condolences by the attendees and also important changes to the agenda for the following session. The chairperson of the board will declare the end of the meeting in order for the secretary to make the appropriate note in the minutes.